Why prepare a preliminary file?
Even while your focus at this stage is on content and structure, actual wording is also very important and should be chosen to reflect the interests and needs of the intended recipient of the report.
The way you write your report should be different from the way you wrote your case analysis and your in-class notes. Your data must be organized logically to permit readers to understand each section of your report based on the preceding sections. This means the sections of your report are interdependent and must flow logically and progressively from one to the next. New topics should never be raised in a later section. Each new idea must be introduced early so it can be discussed in detail in the main body of the report.
1/ Materials for your preliminary file should be drawn from four different sources:
RELEVANT FACTS
CAUSE AND EFFECT ANALYSIS
DESCRIPTION OF THE UNDERLYING ISSUES
IDENTIFICATION OF OBJECTIVES
2/ Structuring your preliminary file:
3/ Revising your preliminary file:
On completing your first draft, put your project on a back burner for a time. Taking a step away from your work before launching into the revision stage can in fact be very productive. The break will give you a chance to see and correct weaknesses (omissions, errors, structural mistakes, etc.).
Your revision should be done in two steps:
- Enhance the content, development, coherence and wholeness of the report.
- Correct vocabulary and grammar.
You may find it worthwhile to complete several revisions of your report.